July 9, 2020 – Liability & Risk Management During COVID-19 -

Resources Shared:

Guidelines for Allowing Matches to Meet in Person (thank you for sharing!):

Successes:

Turned in “COVID plan” to the county health department for some good feedback.
American Camp Association guide which they found helpful for day camp this summer
COVID Policy added in to long term plan
Matches meeting in person
Pulling from county’s daycare protocols for guidelines and the little details
Zoom for virtual mentoring: using interns and staff leads to hop around breakout rooms; hands on remote learning (kits delivered to houses); keep the same breakout rooms so relationships can develop
COVID outbreak plans: immediately contact county health department; track attendance for contact tracing
With accidents, personal insurance first and then the county (Chaffee County)
Insurance agent advised on COVID clause for waiver – kept it very simple and researched clauses other programs were using (Buddy Program)

Questions/Needs:

Long term virtual planning??
Waiting on direction from schools
What to do when families ask them “what are we allowed to do”
Waivers – wanting examples of some
Do we need to add a COVID clause to our waivers?
Do we need to contact our insurance companies to update? What does that look like?
Best practices for Zoom with young people (see Girls Inc resources linked above)
Mentors driving with students; is it covered under the mentor’s policy or the mentor org’s policy if there is an accident?
Drew: Mentors are breaking protocols – how do we keep this from happening?

Erin having a yoga event for mentor and students tonight (Routt)

If in car together have to wear a mask and clean things before and after – trusting their doing that
Check temps of mentor and student
Sign-in with symptom checks – have separate pens for clean and used
Yoga mats have been cleaned by instructor and we clean and have designated spots set up
Have to wear their mask when they are on mat
Will dismiss partners so that they are staggered
Water bottle and snacks – pre-wrapped, staff not touching
Not picking kids up on org van, can only have 5 kids in van
Not doing any indoor events, outdoor events up to 25
Have sanitizer there
Does student and mentor have to sign new waiver to participate in event? We decided yes
Anytime anyone engages, even in buildings’ they have to sign form; county does contact tracing
Should parents sign on a symptom form rather than student? Decided yes

Kristen (Chafee County)

Not doing group activities, can’t transport mentee
Permission slip rather than a waiver; no legal wording; mentor/mentee/guardian have to sign it; have to have it back before they meet
Feeling the pressure from mentors and parents that they can’t drive together and have to visit outside; feeling like a broken record to have those conversations

July 9, 2020 – Liability & Risk Management During COVID-19